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Manage backups of Microsoft 365 SharePoint Online sites in Cloud Application Backup

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Summary: Manage backups of Microsoft 365 SharePoint Online sites within Cloud Application Backup.

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View and manage backups

To view and manage backups of SharePoint Online sites in your Microsoft 365 environment within Infrascale Cloud Application Backup (CAB):

  1. In the CAB Management Portal, click Backups in the sidebar menu.

    The list of backup tasks opens.

  2. Click Microsoft SharePoint or Edit (edit-gray-light.png).

    The backup task page opens.

    The backup task page allows configuring backup settings, and managing backups of individual SharePoint Online sites.

Site and backup details

The backup task page shows all SharePoint Online sites available for managing in CAB by your Microsoft 365 admin account in table format with the following details:

Details Description
Site Path to the site relative to the root SharePoint domain
Tags Tags associated with the site
Status Status of the site backup (see Backup status for details)
Backup Size Size of the backup data
Last Backup Time from the latest completed backup
Backup Set of quick actions you can take in respect to the site backup (see Quick actions for details)

You can sort sites in the table by these details.

Backup status

Site backups can have one of the following statuses shown in the Status column:

Status icon Status name Status description
status-not-active.png Not active Backup is not activated for the site
status-scheduled.png Scheduled Backup for the site was activated, but the initial backup was not performed yet
status-success.png Success Last backup of the site completed successfully
status-in-process.png In Process Backup of the site is currently in progress
status-failed.png Failed Last backup of the site failed
status-paused.png Paused Backup of the site is paused
status-archived.png Archived Backup is suspended since the site was removed from Microsoft 365 SharePoint Online. Backup data is stored in our storage until you delete site backup
status-partial.png Partial CAB failed to back up the site

Backup statistics

To view backup statistics for a certain site, click More (more-gray-dark.png) on the right of the site. This will expand and show the backup timeline and the summary tiles.

The timeline shows the number of items backed up each day. The numbers include all new and changed items, so it may be greater than the total number of items included in backup (shown in the summary tiles).

By default, the timeline shows information for the last two weeks. To adjust this range, drag the slides below the timeline left or right. The maximum range is 30 days.

The summary tiles below the timeline show information about the backup of items in the site: number of items included in backup, date and result status of the last backup.

Actions on sites

To activate, start, pause, cancel, or delete site backups, use quick actions or batch actions.

Quick actions

To instantly activate, start, pause, or cancel backup for a specific site, use quick actions available next to the site.

The following quick actions are available for the site backups:

Action icon Action name Action description
activate-gray-light.png Activate Activate site backup
pause-gray-light.png Pause Pause site backup
backup-now-gray-light.png Backup Now Start site backup immediately
cancel-blue-dark.png Cancel Cancel site backup in progress

Batch actions

Besides quick actions, you can also take batch actions on several sites at once. For this:

  1. Select checkbox on the left of one or more sites in the table.

    To select all sites, select checkbox near the Site column header.

    If you want to select sites by their backup status, click the down arrow near the Site column header, and then select one of the statuses.

  2. Click Actions on the right, and then select the desired action from the drop-down list.

The following batch actions are available:

Action icon Action name Action description
activate-gray-light.png Activate Activate site backup
pause-gray-light.png Pause Pause site backup
backup-now-gray-light.png Backup Now Start site backup immediately
delete-gray-light.png Delete Remove site backup and delete all backup data

Add sites for backup

If you did not select to automatically detect new sites in your SharePoint Online environment, you have to manually add sites for backup. For this:

  1. Click Add (add-blue-dark.png) in the upper-right corner of the Sites section.

    The Add Site dialog opens.

  2. In the Site box, enter path to a SharePoint Online site you want to add for backup, and then click Save.

    CAB checks if the path is valid and the site is present in your SharePoint Online environment. If so, the system adds the site for backup. Otherwise, it shows an error message.

  3. After the site shows in the table, activate its backup.

Activate site backups

If you did not select to automatically activate backup for sites in your SharePoint Online environment, you have to manually activate backup for individual sites using quick actions, or for multiple sites at once using batch actions.

Search sites

To find a site in the table, enter at least three characters in the search box on the toolbar.

Sort sites

You can sort sites in the table in ascending or descending order by site path, backup status, backup size, or last backup date. For this, click the header of one of the relevant table columns.

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