Configure backup settings for Microsoft 365 SharePoint Online in Cloud Application Backup
Configure backup settings
- In the Backup settings block, modify the settings as needed, and then click Save to apply them
Setting
Description
Automatically activate new sites
Select to enable automatic detection and backup activation for new Microsoft 365 SharePoint sites. Otherwise, you will need to manually activate backups for newly added sites.
Backup Unlicensed accounts
In Microsoft 365, system accounts can have the Unlicensed status. These can be the external accounts invited by users with active licenses, or accounts automatically generated for shared files storage. You can find the license status of an account using the Microsoft 365 Admin Center. Note that unlicensed accounts have limited permissions, and we urge you not to use the unlicensed administrator accounts. This option is auto-selected.Â
Retain archived backups for
The system automatically archives backups if the license is removed or a site is deleted. Select this and enter the number of days to keep the automatic archive, or leave blank to keep it indefinitely. This does not affect manually paused backups.
Backup Schedule
Frequency of the backup task initiation. Available options: Daily, Every 3 days, Weekly, Three times per day at a specified time.Â
In the Backup Selection block, select accounts for backup. All SharePoint Online sites available for managing in ICAB by your Microsoft 365 admin account are shown in a table format.
Site and backup details
DETAILS DESCRIPTION Display Name Name of the site Email Email address associated with the site Status Status of the site backup. See Backup status for details. Last Backup  Time from the latest completed backup Backup Size Size of the backup data You can sort sites in the backup task by these details.
Backup status
Site backups can have one of the following statuses shown in the Status column:
STATUS
DESCRIPTION
Inactive
Backup is not activated for the site
Paused
Backup of the site is paused
Archived
Backup is suspended since the site was removed from SharePoint Online. Backup data is stored in our storage until you delete site backup.
Active
Backup is activated for the site
Actions on sites
To activate, start, pause, cancel, or delete site backups, use quick actions or batch actions.
Quick actions
To instantly activate, start, pause, or cancel backup for a specific site, use the quick actions available in the Actions column next to the site
The following quick actions are available for the site backups:
ACTION
DESCRIPTION
Activate
Activate backup
Backup Now
Start backup immediately
Recovery
Start data recovery
Pause
Pause backup
Delete
Delete backed-up data and deactivate the backup
Batch actions
Besides quick actions, you can also take batch actions on several sites at once. For this:
Select the checkbox on the left of one or more sites in the table.
To select all sites, select the checkbox near the Display Name column header.
If you want to select user accounts by their backup status, click Filter by status filter, and then select one of the statuses.
Click Mass Action on the right, and then select the desired action from the drop-down list.
The following batch actions are available:
ACTION
DESCRIPTION
Activate
Activate backup
Backup Now
Start backup immediately
Pause
Pause backup
Delete
Delete backed-up data and deactivate the backup
Activate site backups
If you did not select to automatically activate backup for sites in your SharePoint Online environment, you have to manually activate backup for individual sites using quick actions, or for multiple sites at once using batch actions.
Search sites
You can search sites in the backup task by site name. For this, enter at least one character in the search box on the toolbar.
Sort sites
You can sort sites in the backup task in ascending or descending order by site display name, site email, status, last backup date, or backup size. For this, click the header of one of the relevant table columns.
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