Configure backup settings for Microsoft 365 Groups and Teams in Cloud Application Backup

Configure backup settings

1. In the Backup settings block, modify the settings as needed, and then click Save to apply them

   

   SETTING	DESCRIPTION
   Automatically activate new groups/teams	Select to enable automatic detection and backup activation for new Microsoft 365 account mailboxes. Otherwise, you will need to manually activate backups for newly added user accounts.
   Retain archived accounts for	The system automatically archives backups if the license is removed or a user account is deleted. Select this and enter the number of days to keep the automatic archive, or leave blank to keep it indefinitely. This does not affect manually paused backups.
   Backup Schedule	Frequency of the backup task initiation. Available options: Daily, Every 3 days, Weekly, Three times per day at a specified time.

2. In the Backup Selection block, select Teams / Groups accounts for backup. All Teams user accounts available for managing in ICAB by your Microsoft 365 admin account are shown in a table format.

   

   Groups/Teams, and backup details

   DETAILS	DESCRIPTION
   Groups/Teams	Name of the team or the group
   Type	Group or Team
   Email	Email address associated with the Team/Group
   Status	Status of the group or the team backup. See Backup status for details.
   Last Backup	Time from the latest completed backup
   Backup Size	Size of the backup data

   
   You can sort groups and teams in the backup task by these details.

   Backup status

   Teams and Groups backups can have one of the following statuses shown in the Status column:

   STATUS	DESCRIPTION
   Inactive	Backup is not activated for the team or the group
   Paused	Backup of the team or the group is paused
   Archived	Backup is suspended since the team or the group was removed from the Microsoft environment. Backup data is stored in our storage until you delete group or team backup.
   Active	Backup is activated for the team or the group

   Actions on teams and groups 

   To activate, start, pause, cancel, or delete group and team backups, use quick actions or batch actions.

   Quick actions

   To instantly activate, start, pause, or cancel backup for a specific team or group, use the quick actions available in the Actions column next to the team or the group.

   

   The following quick actions are available for the group and team backups:

   ACTION	DESCRIPTION
   Activate	Activate backup
   Backup Now	Start backup immediately
   Recovery	Start data recovery
   Pause	Pause backup
   Delete	Delete backed-up data and deactivate the backup

   Batch actions

   Besides quick actions, you can also take batch actions on several teams or groups at once. For this:

   Select the checkbox on the left of one or more teams or groups in the table.

   To select all teams or groups, select the checkbox near the Groups/Teams column header.

   

   If you want to select teams or groups by their status, click Filter by status filter, and then select one of the statuses.

   

   Click Mass Action on the right, and then select the desired action from the drop-down list.

   

   Click Actions on the right, and then select the desired action from the drop-down list

   The following batch actions are available:

   ACTION	DESCRIPTION
   Activate	Activate backup
   Backup Now	Start backup immediately
   Pause	Pause backup
   Delete	Delete backed up data and deactivate the backup

   Activate teams and groups backups

   If you did not select to automatically activate backup for groups and teams in your Microsoft environment, you have to manually activate backup for individual groups and teams using quick actions, or for multiple teams and groups at once using batch actions.

   Search teams and groups

   You can search teams and groups in the backup task by their name. For this, enter at least one character in the search box on the toolbar.

   

   Sort groups and teams

   You can sort teams and groups in the backup task in ascending or descending order by team or group name, email, backup status, last backup date, or backup size. For this, click the header of one of the relevant table columns.